Name and Headquarters of the Association
Article 1 – The name of the association is “Medical Aesthetic Medicine Association”. The headquarters of the association is located in Ankara, and no branches will be established.

Purpose and Areas of Activity of the Association
Article 2 – The association:

• Works to advance the science of Medical Aesthetics in Türkiye and maintain it at an international level by encouraging scientific studies and ensuring continuous and up-to-date information exchange.
• Aims to provide the best service to the Turkish people by promoting international knowledge exchange and establishing scientific collaborations with advanced universities and hospitals.
• Conducts activities to meet the professional, cultural, social, economic, legal, bureaucratic, and academic needs of its members.
• Aims to develop universal ethical standards in the field of Medical Aesthetics in accordance with medical deontology.

Activities to Be Carried Out by the Association

• Unite members through friendship and respect, enhance social relations, and contribute to their professional, social, and cultural development.
• Engage in economic enterprises to generate resources for achieving the association’s goals.
• Promote and strengthen international relations and recognition.
• Conduct research and analysis through committees, experts, or consultants.
• Establish relationships and become a member of other national and international associations related to medical aesthetics.
• Use media tools (radio, TV, newspapers, magazines, books, brochures) to communicate the association’s goals and activities to the public.
• Organize and participate in meetings, seminars, congresses, conferences, shows, scientific studies, and fairs.
• Ensure young medical aesthetic doctors are trained to international standards and become exemplary educators.
• Support and defend professional activities legally and scientifically among members.
• Strive to provide high-level education abroad for young medical aesthetic doctors and seek domestic and international scholarships.
• Warn and take necessary actions against irresponsible behaviors that harm the honor of the profession.
• Create websites and publish printed materials (books, magazines, brochures, newspapers) to promote practices in medical aesthetics, beauty, cosmetics, health tourism, sports, and wellness; participate in or produce TV programs if necessary.
• Establish and operate economic, commercial, and industrial enterprises to generate income.
• Open social and cultural facilities for members to benefit from and spend their leisure time.
• Organize social events such as dinners, concerts, balls, theater, exhibitions, sports, trips, and entertainment to foster interpersonal relationships among members.
• Buy, sell, lease, and establish rights on movable and immovable properties needed for association activities.
• Engage in international activities, become a member of foreign associations or organizations, and collaborate or assist them.
• Collaborate with public institutions and organizations on relevant projects, in accordance with applicable laws.
• Open representative offices where necessary.
• Form platforms with other associations, foundations, unions, and similar organizations to achieve common goals in legally permitted areas.
• File lawsuits, follow up on legal cases, provide or procure legal consultancy services, and submit applications under the Right to Information Law to defend the legal and professional rights of members.

Working Method and Scope of Activities of the Association
Article 3 – The association operates domestically and internationally in the social field.

• It conducts activities aimed at developing a modern structure in line with its purpose and scope.
• Personal interests or unrelated topics cannot be discussed or implemented in association meetings or activities.
• It establishes communication and strategic cooperation with other associations working under the same principles and may form or join federations.
• It collaborates with domestic and foreign private and official institutions, professional organizations, foundations, associations, unions, and similar entities. This collaboration may include joint projects with public institutions, provided it complies with relevant laws.
• With the decision of the Board of Directors, the association may acquire, establish, or release rights (e.g., easement, lease) on real estate and movable properties.
• It may accept donations and aid in accordance with the Law on Collection of Aid and the main statute, and may also provide donations and aid.

Founders of the Association
Article 4 – The association has seven (7) founding members, listed on the last page of the statute.

Right to Membership and Membership Procedures
Article 5 – Every medical doctor and legal entity operating in similar fields who has legal capacity, adopts the goals and principles of the association, and meets the legal requirements has the right to become a member.
Specialist medical doctors trained in Dermatology and Venereal Diseases or Plastic, Reconstructive and Aesthetic Surgery, as well as doctors holding a Medical Aesthetic Practice Certificate, may be accepted as members by a simple majority decision of the Board of Directors.
Other medical doctors may only be accepted as members by a unanimous decision of the Board of Directors.
Foreign individuals must also have residency rights in Türkiye to become members. This condition is not required for honorary membership.
Persons prohibited from joining associations or previously expelled for reasons other than unpaid dues cannot become members.
Membership applications must be submitted in writing to the association presidency. The Board of Directors will decide within 30 days whether to accept or reject the application and notify the applicant in writing. Accepted members are registered in the membership ledger.
Full members are the founders and those accepted by the Board of Directors. Individuals who provide significant material or moral support may be accepted as honorary members by decision of the Board.

Resignation from Membership
Article 6 – Membership ends automatically if the member loses the qualifications required by law or the statute, or upon written resignation. A member may resign at any time by submitting a written request to the Board of Directors. Once the resignation letter is received, the process is considered complete. Resignation does not eliminate any outstanding debts to the association.

Dismissal from Membership and Termination
Article 7 – Membership may be terminated for the following reasons:

• Losing the legal right to join associations or acting against the statute, principles, or dignity of the association.
• Persistently avoiding assigned duties.
• Failing to pay membership dues within six (6) months despite written warnings.

Dismissals are decided by the Board of Directors and the member’s record is deleted.
Appeals:
Dismissed members may appeal the decision to the General Assembly through the Board of Directors. If the appeal is submitted at least 30 days before the General Assembly, it will be included in the agenda of the next meeting. Otherwise, it will be addressed at the following General Assembly.

Types of Membership and Rights
Article 8 – All members have equal rights. Each member has one vote in the General Assembly and must vote in person. Resigned or dismissed members cannot claim rights to the association’s assets.
Membership types:

• Full Member: A member who fulfills all obligations and enjoys full rights. They may run for office, vote, propose administrative or technical suggestions, and benefit from all association resources within administrative decisions.
• Honorary (Fahri) President / Member: Individuals who have contributed or are expected to contribute to the country or the association. Nominated by at least two members and approved by the Board. May be foreign nationals. Honorary members/presidents cannot vote or be elected, and are not required to pay dues. They may attend Board meetings without voting rights and contribute with their experience. The Honorary President manages international relations.

Members’ Debts and Obligations
Article 9 – Members must:

• Fulfill all financial and other commitments to the association on time.
• Attend General Assembly meetings.
• Abide by the statute and contribute to the association’s goals and public image.
• Use association facilities and assets responsibly.
• Follow ethical rules.

Organs of the Association
Article 10 – The association’s organs are:

• General Assembly
• Board of Directors
• Audit Committee

Structure, Timing, and Procedure of General Assembly Meetings
Article 11 – The General Assembly is the highest decision-making body and consists of registered members. It convenes regularly in January, every three years. Extraordinary meetings may be called by the Board or upon written request of one-fifth of the members within 30 days.
The General Assembly is convened by the Board of Directors. If the Board fails to do so, a civil judge may appoint three members to organize the meeting.

Method of Invitation
The Board of Directors prepares a list of members entitled to attend the General Assembly in accordance with the association’s bylaws. These members are invited to the meeting at least fifteen days in advance by announcing the date, time, location, and agenda of the meeting in at least one newspaper, on the association’s website, via written notice, email, SMS, or local media outlets. The announcement must also include the date, time, and location of the second meeting in case the first cannot be held due to lack of quorum. The interval between the first and second meetings must be no less than seven days and no more than sixty days.
If the meeting is postponed for reasons other than lack of quorum, the reason for postponement must be announced to members using the same method as the original invitation. The second meeting must be held within six months of the postponement date.
Members are re-invited to the second meeting according to the same procedures. The General Assembly meeting cannot be postponed more than once.

Meeting Procedure
The Board of Directors prepares the list of members entitled to attend the General Assembly and warns members with outstanding dues to pay them by the meeting date. Members subject to expulsion cannot attend unless the General Assembly overturns the decision. If overturned, the member may participate in the remainder of the meeting and is added to the attendance list.
The General Assembly convenes with the simple majority of eligible members, and with two-thirds majority for amendments to the bylaws or dissolution of the association. If quorum is not met, the second meeting does not require a quorum, but the number of attendees must be at least twice the total number of Board and Audit Committee members.
The list of eligible members is kept at the meeting venue. Members must present official ID and sign the attendance list. Those without ID or who do not sign the list, and those not eligible, are not allowed into the meeting area but may observe from a separate section.
If quorum is met, it is recorded in a written report, and the meeting is opened by the Chairperson of the Board or a designated board member. If quorum is not met, a report is also prepared.
After opening, a chairperson, vice-chairpersons, and secretaries are elected to form the presiding committee.
During elections for association bodies, members must show ID and sign the attendance list.
The presiding chairperson is responsible for managing and securing the meeting.
Only agenda items are discussed. However, if one-tenth of attendees request in writing to add a topic, it must be included.
Each member has one vote, which must be cast personally. Honorary members may attend but cannot vote. If a legal entity is a member, its chairperson or designated representative casts the vote.
Meeting discussions and decisions are recorded in a minutes document, signed by the presiding chairperson and secretaries. At the end of the meeting, all documents are handed over to the Chairperson of the Board, who is responsible for their safekeeping and for delivering them to the newly elected board within seven days.

Voting and Decision-Making Procedures of the General Assembly
Article 12 – Unless otherwise decided, voting is conducted openly. The method is determined by the presiding chairperson.
If secret voting is required, sealed papers or ballots are distributed, completed by members, and placed in a container. Votes are counted openly after voting ends.
Marked or identifiable votes are invalid. No member may vote on matters involving themselves, their spouse, ancestors, or descendants.
Decisions are made by simple majority of attendees. However, bylaw amendments and dissolution require a two-thirds majority.

Decisions Made Without a Meeting or Invitation
Decisions made with written consent of all members or decisions made by all members without following the formal invitation procedure are valid. However, such decisions do not replace regular meetings.

Extraordinary General Assembly
Article 13 – The General Assembly convenes extraordinarily within 30 days upon request by the Board of Directors, Audit Committee, or one-fifth of the members. If the Board fails to call the meeting, a civil judge may appoint a three-member committee from among the association members to organize the meeting.
Extraordinary General Assemblies follow the same procedures as regular ones and may only discuss the specific issue that prompted the meeting.

Duties and Authorities of the General Assembly
Article 14 – The following matters are discussed and decided by the General Assembly:

• Election of the association’s bodies,
• Amendment of the association’s statute,
• Review and approval of the reports of the Board of Directors and the Audit Committee, and discharge of these bodies,
• Review and approval (as is or with amendments) of the budget prepared by the Board of Directors,
• Authorization of the Board of Directors to purchase or sell real estate for the association,
• Review and approval (as is or with amendments) of regulations prepared by the Board of Directors,
• Determination of fees, allowances, travel expenses, and compensations for non-public officials serving in the association’s bodies, and daily allowances for members assigned to association services,
• Decision on joining or leaving a federation,
• Decision on international activities, joining or leaving foreign associations or organizations,
• Establishment of a foundation,
• Dissolution of the association and liquidation of its assets,
• Review and decision on other proposals from the Board of Directors,
• Fulfillment of other duties assigned to the General Assembly by law and the association’s statute,
• Decision on borrowing to achieve the association’s goals and carry out its activities.

The General Assembly supervises other bodies of the association and may dismiss them for justified reasons. It has the final say on membership admission and termination. As the highest authority, it handles all matters not assigned to other bodies.

Formation, Duties, and Authorities of the Board of Directors
Article 15 – The Board of Directors consists of nine regular and nine substitute members, elected by the General Assembly.
At its first meeting after the election, the Board assigns roles: President, Vice President, Secretary, Treasurer, and Member.
The Board may convene at any time, provided all members are notified. Meetings require a simple majority of members. Decisions are made by majority vote of those present.
If a regular member resigns or leaves for any reason, the substitute member with the next highest vote count is called to duty.
Duties and Authorities of the Board of Directors:

• Represent the association or delegate this authority to one or more members,
• Manage income and expenses, prepare the budget and submit it to the General Assembly,
• Prepare regulations related to the association’s activities and submit them for approval,
• With General Assembly authorization, buy or sell real estate, construct buildings or facilities, sign lease agreements, establish pledges, mortgages, or other rights,
• Open representative offices where needed,
• Implement decisions made by the General Assembly,
• Prepare annual financial statements and activity reports for the General Assembly,
• Ensure budget implementation,
• Decide on membership admissions and terminations,
• Make and implement all decisions necessary to achieve the association’s goals,
• Fulfill other duties and exercise powers granted by law,
• Determine entrance and annual membership fees,
• Establish temporary or permanent working committees, appoint members, and terminate their activities as needed.

Formation, Duties, and Authorities of the Audit Committee
Article 16 – The Audit Committee consists of three regular and three substitute members, elected by the General Assembly. If a regular member resigns or leaves, the substitute member with the next highest vote count is called to duty.
Duties and Authorities of the Audit Committee:

• Audit whether the association operates in line with its goals and activities as stated in the statute,
• Check whether books, accounts, and records are kept in accordance with laws and the statute,
• Conduct audits at intervals not exceeding one year and present findings to the Board and General Assembly,
• Call the General Assembly to meeting when necessary.

Common Provisions
Article 17 – Members of the Board of Directors and Audit Committee who miss three consecutive meetings without excuse, or more than half of the meetings in a term even with excuse, are considered to have resigned. The first substitute member is called within one week.

Sources of Income of the Association
Article 18 – The association’s income sources include:

• One-time entrance fee determined in the annual budget,
• Annual membership fee determined in the budget,
• Donations and contributions from individuals and legal entities,
• Income from events such as tea parties, dinners, trips, entertainment, performances, concerts, sports competitions, and conferences,
• Income from the association’s assets,
• Donations and contributions collected in accordance with fundraising laws,
• Profits from commercial activities undertaken to support the association’s goals,
• Other income.

Expenditures of the Association
Article 19 – All expenditures are made by decision of the Board of Directors. In urgent cases, the President may make pre-approved expenditures, which must be ratified at the next Board meeting. Association funds are kept in bank accounts opened in the association’s name.

Bookkeeping Principles and Records
Article 20 – Bookkeeping principles:

• The association keeps records based on the operating account method.
• If annual gross income exceeds the threshold set in Article 31 of the Associations Regulation, the balance sheet method is used starting from the next fiscal year.
• If income falls below the threshold for two consecutive years, the association may revert to the operating account method.
• Regardless of income, the Board may choose to use the balance sheet method.
• If the association opens a commercial enterprise, it must keep separate records in accordance with the Tax Procedure Law.

Registration Procedure
The association’s books and records are kept in accordance with the procedures and principles specified in the Associations Regulation.

Books to Be Kept
The following books are kept by the association:
Under the Operating Account Method:

• Decision Book: Board decisions are recorded by date and number and signed by attending members.
• Membership Register: Includes identity information, entry and exit dates, and optionally membership fees paid.
• Document Register: Incoming and outgoing documents are recorded by date and number. Originals and copies are filed. Emails are printed and stored.
• Operating Account Book: All income and expenses are recorded clearly and regularly.
• Receipt Register: Serial and sequence numbers of receipts, names, signatures, and dates of those who receive and return them.
• Inventory Book: Records acquisition date and method of assets, their location, and removal when expired.

Note: Receipt and Inventory Books are not mandatory.
Under the Balance Sheet Method:

• The first three books listed above are still required.
• Journal and Ledger: Must be kept according to the Tax Procedure Law and Accounting System Implementation Communiqués issued by the Ministry of Finance.

Certification of Books
Mandatory books (except the Ledger) must be certified by the provincial association office or a notary before use. Books are used until pages are full; interim certification is not required. The Journal must be re-certified annually before the start of the new fiscal year.

Preparation of Income Statement and Balance Sheet
If using the operating account method, an Operating Account Statement is prepared at year-end (December 31) per Annex-16 of the Associations Regulation.
If using the balance sheet method, a Balance Sheet and Income Statement is prepared per the Accounting System Implementation Communiqués.

Income and Expense Transactions
Article 21 – Income and expense documents:

• Income is collected using a Receipt Document (Annex-17 of the Regulation). If collected via bank, the bank slip or statement replaces the receipt.
• Expenses are documented with invoices, retail receipts, or professional service receipts.
• For payments under Article 94 of the Income Tax Law, an Expense Voucher is used.
• For other payments, a Disbursement Voucher (Annex-13) or Bank Slip is used.
• Free delivery of goods/services by the association is documented with a Donation Delivery Certificate (Annex-14).
• Free donations to the association are documented with a Donation Receipt Certificate (Annex-15).

These documents must be printed in the specified format and size, with serial numbers, carbon copies, and 50 originals + 50 stubs per book, or generated via electronic systems.

Receipt Documents
Receipts used for collecting income are printed by a printing house upon Board decision, in the format and size specified in Annex-17.
Handling of receipts (printing, delivery, registration, handover, usage, and income submission) must follow the relevant provisions of the Associations Regulation.

Authorization Certificate
Persons (excluding board members) authorized to collect income must be appointed by Board decision, with a specified term.
An Authorization Certificate (Annex-19) including identity, signature, and photo is issued in two copies and signed by the association president.
Board members may collect income without a certificate.
Certificates are valid for up to one year and must be renewed. If the authorized person resigns, dies, or is dismissed, the certificate must be returned within one week. The Board may revoke authorization at any time.

Retention Period for Documents
Except for books, all receipts, expense documents, and other records must be kept for 5 years, in order of registration, unless otherwise specified by law.

Declaration Submission
Article 22 – The association must submit an Annual Declaration (Annex-21) detailing the previous year’s activities and financial results.
This must be completed by the Board of Directors and submitted by the President to the local administrative authority within the first four months of each calendar year.

Notification Obligations
Article 23 – Notifications to the local authority:

• General Assembly Result Notification: Within 30 days after ordinary or extraordinary meetings, including elected members (Annex-3).
• If the statute is amended, the meeting minutes, old and new versions of amended articles, and the final version signed by the majority of board members must be submitted.
• Real Estate Notification: Real estate acquired by the association must be reported within 30 days of registration using Annex-26.
• Foreign Aid Notification: Before receiving foreign aid, the association must submit Annex-4.
• Monetary aid must be received via bank and reported before use.

Notification of Changes
Any change in the association’s location must be reported to the local administrative authority within 30 days using the “Location Change Notification” (Annex-24 of the Associations Regulation).
Changes in the association’s organs outside of the general assembly must be reported using the “Organ Change Notification” (Annex-25) within the same timeframe.
Amendments to the association’s statute must also be submitted within 30 days following the general assembly meeting where the changes were made, along with the General Assembly Result Notification.

Opening of Representative Offices
Article 24 – The association may open representative offices in locations deemed necessary to carry out its activities, by decision of the Board of Directors.
The address of the representative office must be reported in writing to the local administrative authority by the appointed representative(s).
Representative offices are not represented in the general assembly.

Internal Audit of the Association
Article 25 – Internal audits may be conducted by the General Assembly, Board of Directors, or Audit Committee, and may also be performed by independent audit firms.
Audits by the General Assembly, Board, or independent firms do not eliminate the obligation of the Audit Committee.
The Audit Committee must conduct an audit at least once a year.
The General Assembly or Board may also initiate audits or commission independent audits when necessary.

Borrowing Procedures of the Association
Article 26 – The association may borrow funds if needed to achieve its goals and carry out its activities, by Board decision.
Borrowing may be in the form of credit-based goods/services or cash loans, but must not exceed the association’s financial capacity or cause financial hardship.

Amendment of the Statute
Article 27 – Amendments to the statute can only be made by General Assembly decision.
To amend the statute, two-thirds (2/3) of the members attending the meeting must approve.
If the meeting is postponed due to lack of quorum, no quorum is required for the second meeting. However, the number of attendees must be at least twice the total number of Board and Audit Committee members.
The amendment must be approved by two-thirds (2/3) of the votes of members present and eligible to vote.
Voting on statute amendments is conducted openly.

Dissolution of the Association and Asset Liquidation
Article 28 – The General Assembly may decide to dissolve the association at any time.
To discuss dissolution, two-thirds (2/3) of eligible members must be present.
If quorum is not met, the second meeting does not require quorum.
The decision to dissolve must be approved by two-thirds (2/3) of the votes of members present and eligible to vote.
Voting on dissolution is conducted openly.

Liquidation Procedures
Upon dissolution, the association’s funds, assets, and rights are liquidated by a Liquidation Committee formed from the last Board members.
Liquidation begins on the date the dissolution decision is made or the association is deemed terminated.
During this process, the association is referred to as “In Liquidation: Medical Aesthetic Medicine Association”.
The Liquidation Committee is responsible for completing all liquidation procedures in accordance with the law.
They first review the association’s accounts and document all assets and liabilities.
Creditors are notified, and assets are sold to pay debts.
If the association has receivables, they are collected.
Remaining assets are transferred to the entity designated by the General Assembly.
If no entity is designated, assets are transferred to the association in the same province with the closest purpose and the highest number of members at the time of dissolution.
All liquidation procedures are recorded in a Liquidation Report and must be completed within three months, unless an extension is granted by the local authority.
After completion, the Liquidation Committee must notify the local administrative authority within seven days, attaching the Liquidation Report.
The association’s books and documents must be preserved by the last Board members acting as the Liquidation Committee, or by a designated member, for five years.

Lack of Provision
Article 29 – In cases not covered by this statute, the provisions of the Associations Law, Turkish Civil Code, and the Associations Regulation and other relevant legislation shall apply.